ArticlesVirtual Events

5 Time-Saving Tips For Your Next Event

By May 14, 2021 No Comments

5 Time-Saving Tips For Your Next Event

Save time and boost your productivity...

It’s a cliche for a reason: time really is money. And when it comes to saving time, the smallest changes can make a big difference.

Shaving off a few minutes here and there can significantly reduce your workload, while freeing you up to do other things. Things that will benefit your business.

If having more time in your day sounds like the best thing since sliced focaccia, read on. Our top five time-saving tips include:

New video series

video series

Unmuted

by streamGo

Tune in as some of the smartest minds in events, marketing and content share their experiences and advice on how you can create game-changing online events...

Watch Now

1. Use a Managed Hosting Service

The best way to save time in anything you do is to hire professionals. It’s something you do without thinking when your walls need plastering or your car needs repairing. So it’s also well worth considering when hosting a live event stream.

A managed service does everything short of putting together the content and presenting.

When running an event with streamGo, all the technical aspects of your event are taken care of.

You send across the event details and our dedicated Event Producers will do the rest: configuring a registration page, setting up reminder emails, producing the live broadcast and creating the on-demand content afterwards.

If you are worried that hosting a live event stream is a drain on internal resources, hiring a specialist provider is a highly effective time-saving solution.

2. Automate Emails and Social Media

Rather than creating emails and social media posts on the hoof, why not prepare them in advance?

Social promotion posts can be scheduled weeks ahead using social automation tools like Buffer or Hootsuite, while your email marketing client lets you line up emails to be sent at defined times.

The social and email content around your event is unlikely to change, and creating posts in advance allows you to keep everything unified.

As well as carving out more precious time for you to spend on other tasks.

According to a 2017 survey of information workers, nearly 60% of respondents said they believe they could save at least six hours a week if the repetitive aspects of their job were automated.

60

of people believe they could save at least six hours a week if the repetitive aspects of their job were automated.

If setting up social posts and an email campaign ahead of time could save you nearly a full working day in future admin, that’s pretty good going.

Psst, here’s some tips on crafting that perfect event invitation email. 

3. Pre-Record the Event

It’s possible to record an event at a time that suits you, days or even weeks in advance. There doesn’t even have to be a live audience. Pre-recording can save you time on the live rehearsals and removes the stress of presenting to an audience.

Director of content at Foundation Marketing and bestselling author Melanie Deziel points out pre-recording is a great option for speakers who aren’t as keen on presenting live. You can then select a clip to send out as promotional material via email.

There’s also the benefit of being able to edit out any mistakes or amend content to ensure the end product is polished and professional. For the viewer, nothing changes. The event is streamed as live and a Q&A can be conducted in real-time.

Our fully managed service at streamGo means you’ll get your dedicated Event Producer to handle the recording and editing of your streams – you just focus on presenting your content!

4. Mix Up the Content

It can be time-consuming to put together an online event that consists of only one type of content. For example, 45 minutes of you talking to the camera would need quite the script. The same goes for 45 minutes’ worth of slides.

Instead, try varying the content, so your event combines text, slides and videos. You could also ramp up the interactivity factor through polls, reactions and surveys.

Not only does this provide a more immersive experience for the viewer, it keeps you fresh during the creation stage, and allows other members of your team to work with you on the content. Giving you more time and headspace for other tasks.

Just make sure you’re using an event platform that can cater for these types of tools. Our platform at streamGo offers so many features at your fingertips to make your events way more engaging and interactive.

Select a category below to see the relevant features on offer when running an event with us:

All Features

Engagement

Event Design

Support

Session Types

Sponsor Friendly

5. Back Up Your Content

This is more of a preventive time-saving measure but one we’d strongly recommend.

Because nothing wastes time and saps energy like having to re-upload your entire event content after a technical fault!

You can be safe in knowing that our event platform will take care of all backups for you automatically, and allow content to be accessed immediately if anything goes wrong.

That said, it’s always worth making your own arrangements by backing up content to a cloud storage provider as and when it’s created.

When you’re busy organising an event, it always pays to take these time-saving steps. Not only will you bask in the smug afterglow of being organised, you’ll save yourself valuable hours and unwanted hassle.

We’ve got plenty of other tips for creating and hosting a successful webinar. Plus, our team will be more than happy to answer any questions you might have if you’re in need of support for your next event. Request a demo to find out more.

eBook: How Run A Virtual Event

Read our new eBook to learn about:

  • When to run your event
  • What your event should look like
  • How to choose your speakers
  • Content creation tips
  • Attendee engagement advice
  • Lead generation ideas
  • How to show your sponsors value
  • Practical guides to boost registrations
Grab Your Free Copy Here
Download How To Run A Virtual Event eBook

Run Better Online Events

With our team of Event Producers providing first-class support throughout your online events, engaging your audience is just one click away…

Emma Hardy

Author Emma Hardy

More posts by Emma Hardy